April 22, 2009 – Special Meeting Albert Lea Post Authority Minutes
April 22, 2009 – Special Meeting
ALBERT LEA PORT AUTHORITY
SPECIAL MEETING MINUTES
Wednesday, April 22, 2009
7:30 a.m.
Albert Lea Business Development Center
- A Special Meeting of the Albert Lea Port Authority was called to order on Wednesday, April 22, 2009 at 7:30 a.m. by President Ellen Kehr and roll was noted.
COMMISSIONERS PRESENT: President, Ellen Kehr; Commissioners: Al Brooks, Paul Field, Mike Moore, and Nancy Skophammer.
COMMISSIONERS ABSENT: Keith Fligge and Vern Rasmussen Jr.
STAFF MEMBERS PRESENT: Dan Dorman, Executive Director; Ryan Nolander, Assistant Director; Nanciana Jensen, Board Secretary.
STAFF MEMBERS ABSENT: None
CONSULTANT: Tim Reisnor of Zenk, Read & Trygstad.
Prior to the beginning of the meeting, President Kehr distributed copies of a letter she had received from Freeborn County Administrator, John Kluever recognizing Executive Director Dorman for his involvement and insight regarding the ‘bureaucratic waters’ of DOLI in the construction process of the Bent Tree Wind Farm, and his arrangement of a meeting with the Commissioner, key DOLI staff and Alliant Energy to try to resolve pertinent issues. He also thanked Director Dorman for the positive outcome of the meeting, as a potential agreement was reached on the application/enforcement of MSBC with Alliant Energy, DOLI and Freeborn County. The Board congratulated Director Dorman on this accomplishment.
- RESOLUTION PA-09-08 – AUTHORIZING PAYMENT OF CLAIMS.
The claims were presented. Commissioner Field made a motion to approve Resolution PA-09-08 authorizing payment of claims in the amount of $2,939.97, seconded by Commissioner Moore. The motion carried, with 5 in favor and 0 opposed.
- DISCUSSION OF BIDS FOR ALEDA SPEC. BUILDING PROJECT.
Executive Director Dorman informed the Board of the bid openings which were held last week for the proposed new spec building. He introduced Tim Reisnor of Zenk, Read & Trystad who was in attendance to answer any questions regarding the construction of the building. The Board received a listing of the bids in rank order, and Director Dorman reviewed the bidding information with the Board, noting that the bids came in lower than anticipated by several hundred thousand dollars. The low bidder was AB Systems of Rochester whose base bid called for $25.02 per square foot, which is nearly half the square foot cost to build Spec Building #5 in the Northaire Industrial Park.
Executive Director Dorman also reviewed possible additions to the base bid, which included: Option 1 – vertical store dock levelers (4 @ $2,900/each) which would be more energy efficient at a cost of $11,600; Option 2 was not part of the bid, but that option would change the eave height from 20 feet to 24 feet at an additional cost of $45,722.00. Tim Reisnor discussed Option #3 with the Board which was the metal liner panel for the ceiling of the building. Using the metal liner panel would also make us eligible for an energy efficiency rebate from Alliant Energy. The addition of a metal liner panel ceiling in lieu of simple saver would be an additional cost of $22,850.00. Discussion followed. Mike Moore of MCB advised the Board that in a plain warehouse setting such as MCB has, the simple saver ceiling construction is workable, but in the case of the new spec building, he felt a metal liner would be the better solution. The addition of perforated metal panels would help with the acoustics as solid metal panels tend to cause an echo effect.
Tim Reisnor talked with Paul Stieler, City Fire Inspector regarding the addition of a sprinkler system in the new building. Discussion followed. Tim Reisnor suggested that the Board entertain putting in the ESFR ordinary hazard fire sprinkling system, possibly at the end of the construction process when the cement floor is in and the wiring for the lighting has begun. A sub bid could go out at that time for the sprinkler system, if a system is needed.
Tim Reisnor informed the Board that the ALEDA Industrial Park is a really good site for building as it has a 4000 lb. load bearing rating. Discussion followed regarding whether to construct a 30,000 square foot building or the 62,500 square foot building, as the additional cost to construct the larger building is minimal.
Executive Director Dorman reviewed financing options for the new building. Initially a letter had been sent to the Freeborn County financial institutions for a $2.4 million bond, but due to the lower cost of construction for the new spec building, a second letter was mailed informing the banks that the bond amount would be $1.8 million, less than originally thought to be needed. The banks were also given until May 1st to submit their financial solutions for bonding to the Port Authority. Discussion followed.
- RESOLUTION PA-09-09 – AWARDING THE BUILDING CONTRACT FOR ALEDA BUILDING #1.
Commissioner Moore made a motion to accept the base bid of $1,564,000.00 from AB Systems of Rochester to construct the 62,500 square foot building and to include Options #1 – 3:
- Option #1 – Vertical store dock levelers at a cost of $11,600;
- Option #2 – Change the eave height from 20 to 24 feet at an estimated cost of $45,722.00, and
- Option #3 – Add perforated metal liner panel ceiling in lieu of simple saver at a cost of $22,850.00.
The motion also authorized staff to take care of Options A & B at a cost not to exceed $180,000 which are:
- Option A – Site work contingency (estimate – if needed) and,
- Option B – Fire Sprinkling: ESFR, Ordinary Hazard, if needed.
The motion was seconded by Commissioner Field. A roll call vote was in order: Commissioner Brooks – Yes; Commissioner Skophammer – Yes; Commissioner Moore – Yes; Commissioner Field – Yes; and Commissioner Kehr – Yes. Resolution PA-09-09 was approved with 5 in favor and 0 opposed.
The estimated completion date for ALEDA Spec. Building #1 is October 1, 2009, although it could be earlier.
- COMMISSIONER ITEMS.
- ADJOURNMENT.
Commissioner Moore made a motion to adjourn the meeting, seconded by Commissioner Field. The motion carried with 5 to approve and 0 opposed. The meeting was adjourned at 8:10 a.m.
Filed and attested April 22, 2009.
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Ellen Kehr, President Nanciana Jensen, Board Secretary