January 2, 2013 Albert Lea Post Authority Minutes
January 2, 2013
ALBERT LEA PORT AUTHORITY
MINUTES
January 2, 2013
Albert Lea Business Development Center
1. CALL TO ORDER & NOTATION OF ROLL
The Regular Meeting of the Albert Lea Port Authority was called to order on Wednesday, January 2, 2013 at 7:30 a.m. by President Vern Rasmussen, Jr. Roll was noted by the Board Secretary.
COMMISSIONERS PRESENT: Vern Rasmussen, Jr., Jerry Ehn, Keith Fligge, Ellen Kehr, Mike Moore, and Al Brooks
COMMISSIONERS ABSENT: Nancy Skophammer
EX-OFFICIO MEMBERS PRESENT: Randy Kehr, business community representative; Chad Adams, city of Albert Lea representative; and Mike Lee, Freeborn County representative
EX-OFFICIO MEMBERS ABSENT: None
STAFF MEMBERS PRESENT: Dan Dorman, Executive Director; Ryan Nolander, Assistant Director; Julie Dandrea, Board Secretary
STAFF MEMBERS ABSENT: None
GUESTS: Greg Steihl and Mike Murtaugh, Freeborn-Mower Cooperative
2. ELECTION OF OFFICERS FOR 2013
a. President: Nancy Skophammer
b. Vice President: Jerry Ehn
c. Treasurer: Mike Moore
Commissioner Fligge made a motion to accept the officers as presented, seconded by Commissioner Brooks. President Rasmussen asked for any discussion. The motion passed 6 in favor, 0 opposed
3. APPOINTMENT OF OFFICERS FOR 2013
a. Board Secretary: Julie Dandrea
b. Assistant Treasurer: Mardy Oyer (Hammer Dieser Mangskau)
Commissioner Moore made a motion to accept the officers as presented. Commissioner Kehr seconded and the motion passed 6 in favor, 0 opposed.
4. APPOINTMENT OF EX-OFFICIO BOARD MEMBERS FOR 2013
a. City Representative: Chad Adams
b. County Representative: Mike Lee
c. Business Community Representative: Randy Kehr
Commissioner Fligge made a motion to accept the ex-officios as presented. Commissioner Brooks seconded and the motion passed 6 in favor, 0 opposed.
5. APPROVAL OF MINUTES FROM DECEMBER 5, 2012 REGULAR MEETING
The minutes from the December 5, 2012 meeting were reviewed. Commissioner Ehn made a motion to approve the minutes as presented, seconded by Commissioner Brooks. President Rasmussen asked for any discussion and hearing none, the motion carried 6 in favor, 0 opposed.
6. RESOLUTION PA-13-01 AUTHORIZING PAYMENT OF CLAIMS
The claims were presented for review. Commissioner Moore made a motion to accept the claims as presented in the amount of $9,725.49, seconded by Commissioner Kehr. President Rasmussen asked for any discussion and hearing none, the motion carried 6 in favor, 0 opposed.
7. RESOLUTION PA-13-02 DESIGNATING DEPOSITORIES AND SIGNATORIES FOR WITHDRAWAL OF FUNDS
a. Depositories: US Bank, 4M Fund, Farmers State Bank of Hartland, Produce State Bank, Wells Federal Bank, Clarks Grove State Bank, Home Federal Bank, American Bank, Security Bank MN and Wells Fargo Bank.
b. Signatories: President, Treasurer and Executive Director
President Rasmussen read the list of depositories and signatories. Commissioner Ehn made a motion to approve Resolution PA 13-02 as presented. Commissioner Fligge seconded and motion carried 6 in favor, 0 opposed.
8. RESOLUTION PA-13-03 SETTING MEETING DATES, TIMES AND LOCATION FOR THE PORT AUTHORITY
a. First Wednesday of the month at 7:30 a.m. to be held at 2610 Y.H. Hanson Avenue. Exception is July 3rd meeting to be held July 10th at Wedgewood Cove prior to the Annual Board Retreat. Commissioner Brooks made the motion to approve Resolution PA-13-03 and Commissioner Ehn seconded. The motion passed 6 in favor, 0 opposed.
9. RESOLUTION PA-13-04 SETTING AUTOMATIC ACH PAYMENTS FOR DEBT SERVICE ON SPEC BUILDING #1 IN ALEDA INDUSTRIAL PARK
Assistant Director Nolander reminded the board this resolution will be renewed annually since these automatic ACH payments are not listed on the monthly claims list. Commissioner Moore made a motion to accept Resolution PA-13-04. Commissioner Fligge seconded and the motion passed 6 in favor, 0 opposed.
10. RESOLUTION PA-13-05 RENEW ALBDC AGREEMENT BETWEEN GREATER JOBS, INC. AND THE PORT AUTHORITY
This agreement is being renewed a few months early to be on the same schedule as most of the annual resolutions. This agreement outlines the shared costs between the Port and Greater Jobs for operating the ALBDC. Commissioner Kehr made a motion to renew Resolution PA-13-05, seconded by Commissioner Brooks. The motion passed 5 in favor, 0 opposed with Commissioner Moore abstained from the vote.
11. RESOLUTION PA-13-06 RENEW ALBDC LEASE AGREEMENT BETWEEN GREATER JOBS, INC. AND THE PORT AUTHORITY
This agreement is also being renewed in January to be on the same schedule as other annual resolutions. This is the lease agreement between the Port as the landlord and Greater Jobs, Inc. as the tenant. President Rasmussen asked for any discussion. Commissioner Ehn asked for more clarification and suggested adding “tenant remodel” when referring to capital expenditures split between the Port and Jobs for this purpose. Commissioner Fligge made a motion to accept Resolution PA-13-06 amended with the changes discussed, seconded by Commissioner Brooks. The motion passed 5 in favor, 0 opposed. Commissioner Moore abstained from the vote. (Executive Director Dorman arrived.)
12. EXECUTIVE DIRECTOR’S REPORT
Enderes Property – Executive Director Dorman spoke with Steve Overgaard regarding his interest in purchasing the property. He feels the building is too small and may move this operation to another building. Freeborn County Cooperative Oil wants to purchase the other parcel that has rail. Title work must be done and our attorney will draw up a purchase agreement. Ventura may have interest in the front parcel. Executive Director Dorman will follow up with them.
13. EX-OFFICIO UPDATE
Freeborn County – Mike Lee, Freeborn County Representative
The county has set their tax levy increase at 1.5%. There is a workshop this Friday to discuss Bridge Avenue, the Stables area, and the bike trail. The 2012 Park Legacy grant was approved for land acquisition from Union Pacific for the bike trail.
City of Albert Lea – Chad Adams, City of Albert Lea Representative
The city set their levy increase at 4.5% and approved the HRA levy. Water and sewer increases were implemented in January. Talks continue on the redevelopment of the bank building with the top three floors planned for residential housing and the first floor commercial. The city has received many local contacts for the first level. During January they will have a better idea on housing numbers. City officials will also attend the workshop Friday along with the county and Kwik Trip. The city is working directly with Kwik Trip on development terms. By January 14, the city hopes to have approval for the easement vacation and a developer’s agreement in place. The Stables is still very preliminary. The city is trying different finance scenarios for water and sewer and work with St. Johns at same time with all entities to share in costs. The streetscape project is in the final engineering stages.
Chamber of Commerce – Randy Kehr, business community representative
On January 8, there will be a mini expo for downtown businesses at the American Legion from 5:30-8:30. It’s free to businesses and contractors will be on hand. Doug Johnson will talk about energy efficiencies and city codes. On January 9, the Minnesota Chamber Session priorities will be held with Governor Dayton scheduled to speak. The annual gourmet auction to raise money for school days at the Big Island Rendezvous will be held on Friday, January 25, at Wedgewood Cove.
14. COMMISSIONER ITEMS
Dan’s annual review was handed out for board review. President Rasmussen asked if there were any questions and asked for approval. A 2% cost of living raise was recommended with benefits remaining consistent. Commissioner Moore made a motion to accept Executive Director Dorman’s review, seconded by Commissioner Ehn. The motion passed 6 in favor, 0 opposed.
15. ADJOURNMENT
Commissioner Brooks made a motion to adjourn the meeting, seconded by Commissioner Fligge. The motion carried 6 in favor, 0 opposed. The meeting adjourned at 8:00 a.m.
Filed and attested January 2, 2013.
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President Board Secretary